Proctoring

How Does Online Proctoring Software Work?

Miss Ai
11 Jun, 2024

How Does Online Proctoring Software Work?

Here is a step-by-step process that will help you understand how the online proctoring software works.

#1: Online Registration Of Candidates

First & foremost, students need to do the online registration for the exam. They need to add their details such as name, address, class, academic year, and other information asked by the online proctored examination software to complete the online registration successfully.

#2: Authentication Before Proceeding

After the successful online exam registration, students would get an ID and password that they need to use while appearing for the online tests. The online assessment software would authenticate whether the ID & password are correct & even send an OTP for confirmation. Once the authentication process is done, students can proceed with the examination.

#3: Examination Session & Monitoring

Depending on the type of online examination –semester exam/yearly exam/entrance exam students would be given instructions in the beginning. They need to abide by the rules & continue with the exam. Here, the faculty would be able to monitor them as soon as they start the online examination.

#4: Additional Browser Disablement

The online proctored exam software would disable all the additional browsers to eliminate the risk of cheating. Students can’t escape the examination via any means.

#5: Random Image Capturing & Video Monitoring

The online assessment software would capture random images of students in real time & send the screenshots to the faculty. In addition, the faculty can also monitor students’ videos by asking them to turn on the webcam in real time.

It all depends on the features of the exam proctoring software you have. Unlike the traditional examinations, as a faculty, you won’t have to walk across the rooms for invigilation. Everything – right from online student attendance to roll list generation & exam proctoring – everything can be done virtually with robust online proctored software.

DO’s And DON’Ts Of An Online Proctored Exam

Online proctored exams are now the norm. Many institutions have adopted online proctored exams to assess and evaluate students during and after the pandemic. To effectively benefit from online exams, the institutes need to follow some DO’s and DON’Ts, some of which are listed below:

Ensure that there is sufficient lighting in the room where the online exam will be conducted. Students should not move out of the range of the webcam.

Make sure that the candidate is alone in the room during the exam. Ask students not to cover their faces with a mask.

Ensure that there are no technical issues beforehand. Students must not try to navigate from the exam screen.

The student is required to have an in-built or external webcam as well as a microphone. Keep a tab on students and ask them not to share the screen or questions with anyone via any method.

Ensure that there is a plain background with no background noise. Students must not talk to anyone during the exam.

Make sure there is good internet connectivity with no power cuts. Instruct students to not use multiple devices at the same time, as it can be considered malpractice.

Carry extra rough sheets for rough work. Ask candidates not to consume anything during the exam.

Give students clear instructions that help them at every stage of the exam. Instruct students to not leave the exam before the exam time.

Make sure you don’t have any electronic devices near you. Don’t forget about using a secure browser for online exams.

Take mock exams to prevent any online exam-related issues. A retake of the exam should be made possible only if there is a technical issue and it is permitted by the instructor.

Ensure that the student logs in to the exam portal at least 15 minutes before the actual time of the exam. Don’t leave candidates waiting when they need assistance.

Authentication Of The Candidate In Remote Proctoring Exam

Similar to offline proctoring, online proctoring begins with authentication. The software checks the candidate’s authenticity and eliminates any suspicious behavior during the test. The system ensures that the student is sharing the screen with audio and video recordings before the test.

The authentication of the student is carried out as follows:

Students are given unique credentials to log into the system.

After a successful login, the candidate is asked to enter the ID card number to be entered into the portal.

The software then validates the unique number with the records stored in the database during registration.

If the identity information matches the registered record, then the student needs to show the ID card to the remote proctor, who monitors the student’s activity.

If the identity is invalid, then the proctor can reject the entry. The student then needs to repeat this process of showing the ID card for validation.

If the identity is deemed valid, then the student is allowed to go ahead and appear for the online exam. During the test, there is a continuous stream of the candidate’s activities. The exam screen is blocked, and the student cannot open other windows on the browser during the entire test.

The student Is required to appear for the exam within a defined timeline. The online proctor monitors his or her activity, and the system also records the overall exam process. The video and audio recording can be used for audit purposes.

By following the above steps, the system can conduct online exams for students in a safe and secure environment.

How To Prevent Cheating With Safe Proctoring

With auto proctoring capabilities in our online examination software, your institute can have hassle-free exams without any fear of cheating or malpractices. Online proctoring is an AI-based automated proctoring technology that uses students’ microphones and webcams for auto-invigilation.